Create a Timeline

Before you decide the specifics of the move, you should get started by creating a detailed timeline that can tell you when certain tasks need to be complete and who takes responsibility for them. This timeline should be a living document that you can add things to as needed, but it should also be your guiding star throughout the process. Ideally, you should know what needs to be done by the day of the move at least six months before it actually happens.

Contact Movers

You should reach out to movers well before the actual date of your move. This allows you to communicate with them regularly and get packing supplies and advice as necessary. Search carefully for your movers – they should have a reputation for high quality service, be fully insured, and have a good knowledge of the area. For business located in Calgary, this means finding somebody who has significant experience with office moving in Calgary. Somebody who does not know your area well puts you at a major disadvantage.

Check Building Requirements

Different buildings have different power requirements, zoning laws, and much more. Before finalizing any of the details of your move, you should make sure that you are familiar with how the new office requirements mesh with your business and whether you can expect any hiccups due to changes. Ideally, you should do multiple walkthroughs of the new space. What you don’t catch the first time through might come up on a second of third walkthrough, and this might give you valuable extra time to prepare and make adjustments.

Consider Tech Upgrades

When it comes to office computers and other machinery, you have the choice of either packing everything up carefully or discarding certain pieces of technology and upgrading them as you move to the new site. If you have anything that is old and slow, now is a good time to consider a change. Your moving company can carefully ship useful electronics over, and you can upgrade any computers that no longer serve their function. This allows you to kill two birds with one stone and gives you a chance to minimize the amount of expensive office equipment that gets shipped between worksites.

Making a timeline and adding the items above are key elements to ensuring that you have a quick and effective office move. Forming a good relationship with a moving company that knows your area and has experience in commercial moving is another good step to take. If you do this, you will find that a potential hassle can become a minor bump in the road.